Year: 2021

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Expenditure settings

Creating a VAT breakdown

  1. Section Settings – Expenses – VAT breakdown.
  2. Click on New VAT breakdown, add the name and abbreviation and Save.

Breakdown of VAT

Adjustment of VAT breakdown

  1. Section Settings – Expenses – VAT breakdown.
  2. Click on Options switch and turn the use of segmentation off/on.
  3. Click on , edit the name or abbreviation, and Save.

Deleting the VAT breakdown

  1. Section Settings – Expenses – VAT breakdown.
  2. Click on and select Delete VAT breakdown.
  3. Confirm with the Delete VAT breakdown button.

Creating a preconfiguration

  1. Section Settings – Expenses – Pre-accounting.

    Manual settings

  2. Click on New preconfiguration.
  3. Fill in the name, code, usage and accounts and Save.

    Importing a list of preconfigurations

  4. Click on
    Import preconfigurations.
  5. Download and fill in the prepared sample file.
  6. Click on Select File, find it on your computer and select Import.

Modifying pre-contraction

  1. Section Settings – Expenses – Pre-accounting.
  2. Click on Options switch and turn the use of pre-contraction off/on.
  3. Click on , edit and Save.

Export of preconfiguration

  1. Settings section –
    Expenses – Pre-booking
  2. Click , select the file format and type
    Export
    .

Deleting a preconfiguration

  1. Section Settings – Expenses – Pre-accounting.
  2. Click on and select Delete Preconfiguration.
  3. Confirm with the Delete preconfirmation button.

Creating a cost centre

  1. Settings – Expenses – Cost centres.
    Freight centres

    Manual settings:

  2. Click on New cost centre.
  3. Fill in the name and abbreviation and Save.

    Import list of resorts:

  4. Click Import resorts.
  5. Download and fill in the prepared sample file.
  6. Click Choose File, find the file on your computer and select Import.

Cost centre modification

  1. Settings – Expenses – Cost centres.
  2. Click on Options switch and turn the use of the cost centre off/on.
  3. Click on , edit the name or abbreviation, and Save.

Deleting a cost centre

  1. Settings – Expenses – Cost centres.
  2. Click on and select Delete.
  3. Confirm with the Delete Centre button.

Cost centre export

  1. Section
    Settings – Expenses – Cost centres
  2. Click on , select the file format and type
    Export
    .

Creating an accounting category

  1. Section
    Settings – Expenses – Accounting categories


    Manual settings

  2. Click on
    New accounting category.
  3. Fill in the name, code and, if necessary, attach a prefix and
    Save
    .

    Import a list of accounting categories

  4. Click on
    Import categories
    .
  5. Download and fill in the prepared sample file.
  6. Click on
    Select File
    , find it on your computer and select
    Import
    .

Adjustment of accounting category

  1. Section
    Settings – Expenses – Accounting categories
  2. Click and turn off/on the use of categories.
  3. Click , edit everything you need and
    Save.

Export accounting category

  1. Section
    Settings – Expenses – Accounting categories

  2. Click

    , select the file format and type


    Export


    .

Deleting an accounting category

  1. Section
    Settings – Expenses – Accounting categories
  2. Click on and select
    Delete
    .
  3. Confirm with the button
    Delete category.

Mandatory field settings

  1. Section Settings – Expenses – Required fields.
  2. Using the button Options switch button to turn off/on the obligation to fill in a specific expenditure.

Required fields

Frequently asked questions about setting expenses

In addition to studying the relevant legislation, we recommend that you consider covering the following areas in your processes and directives when implementing the digitisation of accounting documents and their archiving. All information can be found in this article.

It will appear in the cash wallet of the current team card holder. When the team card is handed over to another employee, the cash wallet is not transferred – the amount remains with the person who made the ATM withdrawal.

  • If is accented names do not appear correctly after importing, it means the file is formatted incorrectly. Sgo to to a new sample withoubor and use the Ctrl + C and Ctrl + V to copy the columns into a new file and do the import again. If problems persist, send the import file to

    info@fidoo.com


    for inspection.
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Integration to accounting software

Preparing for integration

  1. Find out which accounting system you will be transferring the data to.
  2. Check out our website(Exports and Integration) to see what data transfer options we offer for your accounting system.
    Detailed instructions for each accounting system can also be found below in the Supported Systems section or in the Accounting Instructions ( Exports and Integration section).
  3. If you do not know how to set it up, please contact the customer service line (+420 290 290 290).

Supported systems

Money S3

Money S3 with XML DE Profi module

Money S4

Money S5

Pohoda

Helios iNuvio

Microsoft Dynamics NAV

Money S3

  1. Section Settings – Integration.
  2. Click on

    , fill in the cashier and account name and Save.

Connecting via API

The Fidoo public API provides comprehensive information about the data that is contained in the Fidoo cloud application and can be distributed and exchanged with any system thanks to this API. The current version of the Fidoo API is located athttps://api.fidoo.com/v2/and includes:

  • Monitoring of card transactions
  • Application user reports
  • Overview of Fidoo cards
  • Orientation in parameters and balances on Fidoo cards
  • Creating a new user and ordering a personal Fidoo card
  • Load and unload personal and team cards

To access the data via the public API, you need to obtain an API key. This can be generated by the master administrator in the Fidoo application.

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Travel guide

English version

Creating a logbook export

  1. Section Accounting agenda – Journey book
  2. Use the arrows above the list of vehicles to select the month, you can specify the export request by setting the filter.
  3. Download using the button

    , select the format and then click Export.
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Troubleshooting

Transaction listing does not match

Fidoo only includes transactions that have cleared in the statement. It may therefore happen that a transaction made at the end of the month will be included in the following month’s statement. You can find these blocked transactions using the following filter:

  1. Section Corporate Finance – Cards – Transactions tab.
  2. Click Set up filter, select the period and check Blocked only or other parameters and enter Confirm filter.

Blocked transactions will appear in the list on the left side of the screen and you can download them using the button Download icon

Blocked transaction means money blocked on the card, i.e. waiting to be cleared by the merchant. The speed of payment settlement is determined, for example, by the merchant’s payment system settings, the amount the customer spends, or the type of terminal through which the payment is made. The amount may also change (for example, due to a change in the exchange rate). For this reason, we recommend that you do not account for these transactions and deal with them after they have been cleared by the merchant.

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Export Fidoo account

Creating a Fidoo account export

  1. Section Accounting agenda – Export Fidoo account.
  2. Select the period (top right) and enter Export.
  3. Fill in the name and select Create export.

Download the Fidoo account export

  1. Section Accounting agenda – Export Fidoo account.
  2. Click on the export you want to download and type Download data.

Deleting a Fidoo account export

  1. Section Accounting agenda – Export Fidoo account.
  2. Click on the export you want to delete, type Delete and confirm with the Delete button.
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Exporting the cessionals

Creating an export of receipts

  1. Section Accounting agenda – Export of receipts.
  2. Select the period (top right) and enter Export.
  3. Fill in the name and select Create export.

Withdrawal of export of assignments

  1. Section Accounting agenda – Export of receipts.
  2. Click on the export you want to download and type Download data.

Deleting export of assignments

  1. Section Accounting agenda – Export of receipts.
  2. Click on the export you want to delete, type Delete and confirm with the Delete button.
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Exporting card transactions

Creating an export of card transactions

  1. Section Accounting agenda – Export of card transactions.
  2. Select the period (top right) and enter Export.
  3. Fill in the name and select Create export.

Withdrawal of card transaction export

  1. Section Accounting agenda – Export of card transactions.
  2. Click on the export you want to download and type Download data.

Deleting the export of card transactions

  1. Section Accounting agenda – Export of card transactions.
  2. Click on the export you want to delete, type Delete and confirm with the Delete button.

Card Transaction Export FAQs

Since the wallet is always one for one currency and employee, you can just use transaction filtering by currency. You can find it in My/Corporate Finance → Cash under the Transactions tab.

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Export expenditure

Creating an export of expenses

  1. Section Accounting agenda – Export of expenses.
  2. Select Set up filter (right), enter the necessary data and confirm by clicking Filter expenses.
  3. Click Export (bottom right), fill in the name and select Create Export.

Withdrawal of export expenditure

  1. Section Accounting agenda – Export of expenses.
  2. Click on the export you want to download and type Download data.

Deleting the export of expenses

  1. Section Accounting agenda – Export of expenses.
  2. Click on the export you want to delete, type Delete and confirm with the Delete button.

FAQs on exporting expenses

  1. In My/Corporate Finance → Expenses.
  2. Click the Export Expenses arrow button and select With receipts.
  3. A zip file containing the receipts in the format in which they were added to the application is downloaded to your computer.

Keep in mind that the filter settings will affect what data (and receipts) will be downloaded.

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Approval and rejection of top-up card applications

Approval of a top-up card application

Web app

  1. Approvals section – tab Recharge Cards –click on the card you want to approve.
  2. Select Approve (bottom right).


Mobile app

  1. Bottom menu Approvals – tab Recharge –Click on the tab you wish to approve.
  2. Select Approve and Close.

Rejection of a top-up request

Web app

  1. Approvals section – tab Recharge Cards –click on the card you want to reject.
  2. Select Reject (bottom right).
  3. Give a reason and Confirm.


Mobile app

  1. Approvals section – tab Recharge –Click on the tab you want to reject.
  2. Select Reject.
  3. Give a reason and select Reject.
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Approval and rejection of assignments

Approval of assignments

Web app

  1. Approvals section – tab Expenses and Receipts – click on the person you want to approve.
  2. Click on the name of the receipt and check it.
  3. Click on Approve Request/Report in the detail of the assignment.

  4. In the case of Bulk Approval, tick the receipts and the accompanying expenses you wish to approve (box to the right of each item).

  5. Select Approve Selected (bottom right) and confirm with the Approve Items button.

Mobile app

  1. Bottom menu – Approvals – tab Honours.
  2. Click on the receipt you want to approve and check it.
  3. Select Approve and Confirm and Close.

Rejection of assignments

Web app

  1. Approvals section – tab Expenses and Receipts – click on the person you want to approve.
  2. Click on the name of the receipt and check it.
  3. Click on Reject Request/Message in the detail of the assignment.
  4. Fill in the reason and select Reject.

  5. In the case of Bulk Approval, tick the receipts and the accompanying expenses you wish to reject (box to the right of each item).

  6. Select Reject Selected (bottom right).
  7. Specify the reason and select Reject Items.

Mobile app

  1. Bottom menu – Approvals – tab Honours.
  2. Click on the assignment and type Reject..
  3. Fill in the reason and select Reject.

Yes, partly. In the bottom bar under the Approvals section, select the Honours tab. Click on the detail of the assignment from which you can approve or reject it.

However, you will only find reports in the list of receipts that have all attached expenses in the To be approved status. Other messages can only be found in the web app. 

In the case of project approval settings, assignments can only be approved in the web application.

Expense Management

FX and foreign payments

Coming soon

Direct Fidoo

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