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Category: Accountant

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Setting up cession keys

Setting the meal allowance

The meal allowance rates listed in the application are set according to the Labour Code. However, you can adjust them higher as follows:

  1. Section Settings – Credits – Meals – Create new (top right).
    Meal allowance rates
  2. Write the name and select the validity, add the new domestic meal allowance rates.

    You can adjust the foreign meal allowance:
    a) Bulk – enter the percentage of the meal allowance and select Recalculate.
    b) Individually – in the search window, type the country for which you want to adjust the meal allowance and change the rate for the selected country.

  3. Save.

Setting your pocket money for a trip abroad

  1. Settings – Honours – Pocket Money – activate Pocket Money in the system (top right).
  2. Choose to calculate your pocket money before or after the reduction of foreign diets.
  3. Enter the percentage of your pocket money and select Recalculate.
  4. Save.
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Company settings

Fidoo account settings

  1. Section Settings – Company – Fidoo account.
  2. In the Generate automatic statements box, click Change settings.
    Generating statements
  3. Click on
    Options switch
     to turn on the settings option.
  4. Select the format, frequency and method of sending and Confirm.

Setting up invoice sending

  1. Section
    Settings – Company – Billing
  2. Click to activate/deactivate sending invoices by e-mail
  3. Select who will receive the invoice by email by ticking the key role, selecting a user or entering an address and Save your changes.

Setting up personal billing

  1. Section Settings – Company – Personal billing.
  2. Select the frequency of personal billing and Save.

Setting up personal billing

Statements will be sent to you according to the method you have chosen and will also be saved in the application in the Corporate Finance – Fidoo Account – Statements tab.

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Personal settlement

Closing an item as private

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Check the expenses that are to be private (box to the right of the expense).
  3. Click on Settings icon (bottom right) and select Close Expenses as Private.
  4. Confirm by clicking Close as private.

Carry forward to the next accounting period

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Tick the items you want to move (box to the right of the expense).
  3. Click on Settings icon (bottom right) and select Move to next period.

Reversal of an item carried forward to the next accounting period

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Scroll all the way down or click the Moved to next period tab.
  3. Select View and click to return the expense to the current accounting period.

Enforced closure of expenses and assignments

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Tick the items you want to close and select Close selected items (bottom right).
  3. Confirm with the Close button , including the unapproved ones.

Reopening a closed item

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Find the item you want to reopen and click .

Cash settlement

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Scroll down or click on the Cash tab.
  3. Enter the date and select Align All.

or click on , enter the amount and date and select Settle.

Cash settlement

If the Accountant uses cash reconciliation for the employee and his/her wallet, then this wallet is reset on the employee’s side in Fidoo (this reconciliation is visible in the cash wallet as an entry, as well as in the employee’s Personal Statement). At the same time, this settlement will be reflected in the Export for Wages.

Settlement of cash expenditure

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Scroll down or click on the Cash expenditures tab.
  3. Tick the expenses to be offset (box to the right of the expense).
  4. Click on :trojrypák: (bottom right) and select Balance expenses.
  5. Confirm with the Align button.

The balanced expenditure can be found in the Wallet Settlement Summary. Here you also have the option to undo the expense settlement by clicking on :sipka_zpet_zelena:. It is possible to return the expenses individually – each balanced expense is listed here on a separate line.

Click on Reconcile to reconcile the expenditure in the amount on the date specified.

Conclusion of personal settlement

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Check that all items are in the Closed state.
  3. Select Close entire settlement (top right) and confirm with the Close settlement button.

Closure of the entire settlement

Closure of personal accounts without approved items

  1. Section Accounting agenda – Personal accounts – select the user.
  2. Check that all items are in the state you want.
  3. Select Close entire settlement (top right).
    The application will notify you how many pending items will be automatically carried forward to the next accounting period.
  4. Select Close billing.

Bulk closing of personal accounts without items

  1. Section
    Accounting agenda – Personal accounts
  2. Click on Set filter, check Open and Without items and select Filter.
  3. Tick the first Personal Billing and then press and hold Shift to tick the last billing (the billing will be marked in bulk).
  4. Choose Close blank bills.

Export of personal accounts

  1. Section Accounting agenda – Personal accounts – select the Personal accounts you want to export.
  2. Click on Settings icon (top right) and select Download PDF.

Exporting bills to PDF

Export receipts for personal billing

  1. Section Accounting agenda – Personal accounts – select the Personal accounts you want to export.
  2. Click on Settings icon (top right) and select Export receipts.

Description of individual expenditure balances:

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Fidoo billing and fees

Fidoo account balance

  1. Corporate Finance – Fidoo Account section – click on Fidoo Account and Card Overview.
  2. Enter the date and click on Download PDF.

Account and card overview

Frequently asked questions

Invoices can be found in the Corporate Finance – Invoices and Fees section, where you can download the invoice for the month in PDF format.

Fee statements in the Corporate Finance – Invoices and Fees section, where you can download the statement for the month in PDF format.

The invoiced amount is automatically debited from the Fidoo account at the beginning of the month following the month of invoicing. If your Fidoo account is not sufficient, you will be asked to top up your account by email.

If you have set up the generation of statements (link), you can find them in the Corporate Finance – Fidoo Account section under the Statements tab.

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Export expenditure

Creating an export of expenses

  1. Section Accounting agenda – Export of expenses.
  2. Select Set up filter (right), enter the necessary data and confirm by clicking Filter expenses.
  3. Click Export (bottom right), fill in the name and select Create Export.

Withdrawal of export expenditure

  1. Section Accounting agenda – Export of expenses.
  2. Click on the export you want to download and type Download data.

Deleting the export of expenses

  1. Section Accounting agenda – Export of expenses.
  2. Click on the export you want to delete, type Delete and confirm with the Delete button.

FAQs on exporting expenses

  1. In My/Corporate Finance → Expenses.
  2. Click the Export Expenses arrow button and select With receipts.
  3. A zip file containing the receipts in the format in which they were added to the application is downloaded to your computer.

Keep in mind that the filter settings will affect what data (and receipts) will be downloaded.

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Accounting approval

Filtering over people and items

The app allows you to filter the data using the Set Filter button, which you can always find in the middle of the screen at the top in the following sections:

User filter: section Settings – People
Expenditure filter: section Corporate Finance – Expenditure
Card filter: section Corporate Finance – Cards – tab Information about the cards
Card Transaction Filter: section Corporate Finance – Cards – tab Transactions
Filter wallet currencies and view cash balance to date: section Corporate finance – Cash – tab Wallets
Cash transaction filter: section Corporate finance – Cash – tab Transactions
Filter travel requests: section Corporate Finance – Treasures – bookmark Applications
Filter messages for business trips: Corporate Finance – Treasures – bookmark News
Fidoo account transaction filter: section Corporate finance – tab Transactions
Vehicle filter: section Settings – Vehicles and display of cash on hand

Editing and approval of items

Expenditure

  1. Corporate Finance – Expenses – click on the expense you want to edit/approve and select Edit.
  2. Complete/edit the necessary fields and select Save or Close Expense (depending on the current status of the expense).

Travel reports

  1. Corporate Finance – Honours – Reports tab – select the report you want to edit/approve.
  2. Click Edit message (top right).
  3. Fill in/edit the necessary fields and select Save or Close message (depending on the current status of the message to the receipt).
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Exporting card transactions

Creating an export of card transactions

  1. Section Accounting agenda – Export of card transactions.
  2. Select the period (top right) and enter Export.
  3. Fill in the name and select Create export.

Withdrawal of card transaction export

  1. Section Accounting agenda – Export of card transactions.
  2. Click on the export you want to download and type Download data.

Deleting the export of card transactions

  1. Section Accounting agenda – Export of card transactions.
  2. Click on the export you want to delete, type Delete and confirm with the Delete button.

Card Transaction Export FAQs

Since the wallet is always one for one currency and employee, you can just use transaction filtering by currency. You can find it in My/Corporate Finance → Cash under the Transactions tab.

Expense Management

FX and foreign payments

Coming soon

Direct Fidoo

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