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Category: Expense management

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User rights and roles

Key roles and their rights

User

  • creates, edits and submits their expenses (card and cash) for approval

Accountant

  • sets up expenses (pre-costing, VAT breakdown, …) and projects
  • can edit and reject expenses and receipts of all users
  • closes all expenses and personal accounts
  • balances cash
  • sets the integration into the accounting system
  • exports to accounting and payroll systems

Cashier

  • charges and discharges the cash wallet of each user

AML Commissioner

  • verifies (identifies) cardholders on the basis of authorisation from Fidoo

Finance Administrator

  • recharges and uncharges Fidoo account
  • sets up direct debits and Fidoo account
  • receives information about the drop in the Fidoo account
  • can order travel insurance

Main Administrator

  • adds, edits and deletes users
  • orders, recharges and discharges, locks and blocks cards
  • sets the approval
  • sets restrictions on cards
  • sets teams
  • sets up receipts (meal and pocket money)
  • sets up vehicles
  • sets the integration into the accounting system
  • manages the API key
  • orders travel insurance
  • can change the company’s mailing address
  • can add users to the Accountant key role

Fleet manager

  • is responsible for the management of company vehicles and the entire agenda associated with the logbook

Statutory representative

  • determines the key roles in the application – he is the only one who can add and remove key roles (except for the accountant, the Main Administrator can also assign it).

Packages of rights

View users and cards

  • view list of users and cards
  • export of users

Managing users and cards

  • creation and management of users and cards
  • view list of users and cards
  • export of users
  • user profile settings
  • user rights management
  • managing card actions lock and block
  • approval settings (people, teams and team cards)

Manage card actions to charge and uncharge

  • display of cards
  • charging and discharging the card

Overview of corporate finances

  • overview of corporate finances
  • overview of invoices and charges
  • generation of Fidoo account statements

Overview of company finances without Fidoo account

  • overview of company expenses, cards and their transactions, cash and wallets

Managing corporate finances

  • setting up one-off/regular direct debits
  • Fidoo account debit
  • setting up notifications on your Fidoo account
  • view and manage card transactions
  • adding a note to a transaction
  • generation of statements and reports on cards / card transactions
  • overview of corporate finances
  • overview of invoices and charges
  • generation of Fidoo account statements
  • generating a report of receipts
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Correction of expenditure

An issue that you have submitted for approval may be rejected. In this case, you will receive an email with a rejection message and the reason. The issue will reappear in the application as an open issue with a returned Reimbursed expense. The repair process is the same as the modification process.

Web app

  1. My Finances – Expenses – click on the expense and select Edit.
  2. Fill in the necessary information and select Save and submit for approval.

Mobile app

  1. Bottom menu – Expenses – click on the expense and select Edit Expense.
  2. Fill in the necessary data and confirm with the check mark (top right).
  3. Enter Submit for approval.

FAQs on correcting expenses

You can edit an issue when it is in the Open status – i.e. not sent to a supervisor or accountant for approval. If the expense shows as Approved, contact the person in your company with the Accounting role who can reject the expense. This will return its status to Open and you will be able to edit the expense, or in the case of a cash expense you have the option to delete the expense.

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API specifications

The current version of the Fidoo API is located athttps://api.fidoo.com/v2/and includes:

  • tracking card transactions,
  • reports on app users,
  • an overview of the Fidoo cards,
  • orientation in parameters and balances on Fidoo cards,
  • creating a new user and ordering a personal Fidoo card,
  • recharge and recharge your personal and team cards.

API key generation

The API key is generated by the Main Administrator in the Fidoo application, the API key must be inserted into the X-Api-Key header in the called queries.

Description of each public API call

People

/v2/user/get-user
/v2/user/get-user-by-email
/v2/user/get-user-by-employee-number
Value Description Example of data Note
firstName User name Jan –
lastName Last name of the user Novak –
email User’s email address jan.novak@example.com –
phone User’s phone +420605562478 Used to verify
employeeNumber User’s employee number AX12545 Defined by the client, filled in the user profile
userState User status active / deleted / new It takes one value from three variations. Valid at the time of export.
kycStatus you status from the customer’s position unknown / ok / failed / refused It takes on one value from four variations. Valid at the time of export.
language User application language en / en –
userId Unique user identifier in the Fidoo system 30dcca40-9858-4139-9230-bb86d97cf64e –
Position The user’s position in their company Accountant –
usesApplication Has/does not have access to the app true / false True corresponds to the user who has access to the application.
deactivated User is/is not deactivated true / false True (true) corresponds to a deactivated user, false (false) to an active user.
/v2/user/get-users
Value Description Example of data Note
userId Unique user identifier in the Fidoo system 30dcca40-9858-4139-9230-bb86d97cf64e –
firstName User name Jan –
lastName Last name of the user Novak –
email User’s email address jan.novak@example.com –
phone User’s phone +420605562478 Used to verify
companyId Unique company identifier in the Fidoo system r6417d750-2f6a-11e9-b210-d663bd873d93 –
employeeNumber User’s employee number AX12545 Defined by the client, filled in the user profile
Position The user’s position in their company Accountant Defined by the client, filled in the user profile
userState User status active / deleted / new It takes one value from three variations. Valid at the time of export.
deactivated Is the user deactivated? true / false True (true) corresponds to a deactivated user, false (false) to an active user.
LastModified Date last modified by user 2022-09-17T13:28:35.382Z –
usesApplication Has/does not have access to the app true / false True corresponds to the user who has access to the application.
language User application language en / en –

Cards

/v2/card/get-cards
Value Description Example of data Note
cardId Unique card identifier in the Fidoo system b16d2df4-5c28-4b90-9a8a-a88c3258fa53 –
cardState Card status first-ordered / active / hard-blocked / soft-blocked / expired It takes one value from five variations. Valid at the time of export.
cardType Type of card personal / shared It takes on the values of either personal or shared.
maskedNumber Masked PAN card 549546******3575 The first 6 numbers and the last 4 numbers are displayed. This is the number stamped on the front of the card.
embossName Cardholder in the Fidoo system Jan Novak This is the name stamped on the front of the card.
alias Optional card name for easy system search Honza’s card –
expiration Card expiry date 2024-01-31 –
availableBalance Available card balance 0 Valid at the time of export.
accountingBalance Account balance of the card 0 Valid at the time of export.
blockedBalance Sum of all uncleared (blocked) transactions 0 Valid at the time of export.
deliveryEstimate Estimated delivery date of the card 2022-01-31 –
userId Unique user identifier in the Fidoo system 30dcca40-9858-4139-9230-bb86d97cf64e –
connectedUserIds Unique user identifiers in the Fidoo system associated with the card 30dcca40-9858-4139-9230-bb86d97cf64e If it is a team card, then multiple users are assigned to it, with their IDs separated by semicolons.
/v2/card/load-card /v2/card/unload-card
Value Description Example of data Note
cardId Unique card identifier in the Fidoo system b16d2df4-5c28-4b90-9a8a-a88c3258fa53 Charged/discharged card
amount Amount 1000 Amount charged/discharged in CZK
message Optional message Money to buy materials Pertaining to the charge/discharge of the card, maximum length 50 characters

Card transactions

/v2/transaction/get-card-transactions

ValueDescriptionExample of dataNote
idUnique identifier in the Fidoo system07dcca40-9858-4139-9230-bb86d97cf64e–
cardIdUnique card identifier in the Fidoo systemb16d2df4-5c28-4b90-9a8a-a88c3258fa53–
expenseIdUnique expense identifier in the Fidoo systemr6417d750-2f6a-11e9-b210-d663bd873d93–
cardEmbossNameUser name or name stamped on the cardKAMIL BLAZEK–
cardMaskedNumberMasked PAN of the card549546******3575The first 6 numbers and the last 4 numbers are displayed. This is the number stamped on the front of the card.
transactionDateTime stamp of the transaction origin2022-09-17T13:28:35.382+02:00–
settlementDateThe time stamp of the transaction posting (if already posted)2022-09-18T13:28:35.382+02:00–
originalAmountAmount in original currency450–
originalCurrencyThe currency of the transactionEUR–
signedAmountAmount posted in CZK (if already posted)-11745,14This value has the opposite sign to the originalAmount field.
serviceFeeAmount of service fee0Usually for the use of an automated teller machine (ATM).
transactionStatusTransaction statusaccountedValid at the time of export.
transactionTypeTransaction type[viz poznámka]For example. Retrieved from
merchantNameMerchant NameCESKE DRAHY, A.S.–
merchantLocationAddress (city) of the merchantPRAGUE 1–
merchantCountryIdentifier of the country in which the transaction occurredEN–
categoryNameThe category of the tradertravelDisplayed if populated.
cardTypeCard typepersonal / sharedTakes either personal or shared values.
mccMerchant Category Code (International Merchant Category Code)4722Composed of 4 digits.
transactionLocalDateTimeTime stamp of the transaction in local time2022-06-20T12:17:24Can also take the value null if the value is not known.

Expenditure

/v2/expense/get-expenses
Value Description Example of data Note
expenseId – Unique expenditure identifier in the Fidoo system r6417d750-2f6a-11e9-b210-d663bd873d93 –
ownerUserId – The unique identifier of the user in the Fidoo system, created by the expense 30dcca40-9858-4139-9230-bb86d97cf64e –
dateTime – Time stamp of the expenditure 2022-09-17T13:28:35.382Z –
lastEditDateTime – Time stamp of last expenditure adjustment 2022-09-17T13:28:35.382Z –
name – Name Name The specified name of the expense, e.g. Lunch with a client
classState – State of expenditure open / sent / approved / other It takes on one value from four variations. Valid at the time of export.
type – Type [viz poznámka] The type of expenditure is either manual or card-transaction.
amount – Amount 1000 Total amount of expenditure, in original currency
amountCzk – Amount in CZK 1000 Total amount of expenditure in Czech crowns
currency – Transaction currency EUR Listed in ISO 4217 format
shortId – Abbreviated expenditure identifier EX-10 –
receiptIds – Unique identifiers of receipts attached to the Fidoo dispensing system (if attached) 07dcca40-9858-4139-9230-bb86d97cf64e –
companyExpense – Amount of company expenditure 420 Value amount (Transaction Amount) less privateAmount (Private Expense Amount)
privateAmount – Sum of all private expenditure 30 –
cardId – Unique card identifier in the Fidoo system b16d2df4-5c28-4b90-9a8a-a88c3258fa53 If the expense is a card-transaction.
travelReportId – Unique identifier of the business trip report (receipt) in the Fidoo system 331a0bd0-0f95-11ea-8d71-362b9e155667 –
vatAmount – Amount of VAT 34.81 –
vatRate – VAT rate 0.21 Listed in the range 0-1
taxBase – Amount excluding VAT (base) 950 –
accountCode – Preconfiguration code PHM –
accountCredit – DAL value 450 –
accountDebit – The value HAS GIVES 320 –
vatAccountCode – VAT code of the given pre-contraction VAT21 –
vatAccountCredit – VAT value for DAL 20 –
vatAccountDebit – VAT value for MÁ DÁTI 10 –
costCenterIds – Unique identifiers of cost centres in the Fidoo system attached to the expenditure a787d2f0-f261-4618-b7d1-7c9ad71c73e6 –
projectIds – Unique project identifiers in the Fidoo system attached to expenditure a787d2f0-f261-4618-b7d1-7c9ad71c73e6 –
vatBreakDownId – Unique VAT breakdown identifier in the Fidoo system a787d2f0-f261-4618-b7d1-7c9ad71c73e6 –
taxableDate – Date of taxable transaction 2022-09-17 Listed in ISO 8601 format
merchantIdentificationNumber – trader’s ID number 4566544 –
merchantVatId – Trader’s VAT number CZ4566544 –
merchantName – Name of trader CESKE DRAHY, A.S. –
merchantCategory – Trader category Travel –
merchantAddress – Address of the trader Jecna 1 –
cardTransactionId – Unique card transaction identifier in the Fidoo system 7fec49fb-7e1d-4d2a-9ddb-d5377040cb45 –
exchangeRate – Exchange rate 23.4244 –
description – Description or note More detailed information –
state – Status in the Fidoo system [viz poznámka] The expenditure state takes on one value from 11 changes, see below Expenditure states in Fidoo
closed – Is it already closed? true / false True corresponds to a closed expenditure that will not change later.
receiptUrls – Public URL link to download the receipt file https://api.fidoo.com/doc/download/FcSddkfkEEdffSSwervvf If the receipt is attached.
originalTaxDocumentNumber – Original tax document number FV202103 –
pairingKey – Mating wrench 205-23062021 1086000537810 –
accountingCategory – Accounting categories – –
– id Unique identifier in the Fidoo system 0aa54c71-aca4-43ba-8107-89daaf4e8fa2/td> –
– accountAssignment Preconfirmation – It decays according to the “Pre-Contraction” table below.
– code Code GLO23 –
– name Name Drinks –
– state Status in the Fidoo system active / inactive / deleted The status takes one of three values; active (displayed to users), inactive (not displayed to users), or deleted (deleted from Fidoo).

Expenditure balances in Fidoo

System statusStatus in FidooStatus description
prepareOpenNew expense not yet processed or returned to the user
approveFor approvalPending approval by the first approver
approve2K 2. approvalPending approval by the second authoriser
accountantApproveTowards closureAccountant’s praise pending
personalBillClosedClosed personal billing
exportBilled toBilled and ready for new export in the accounting agenda
exportedExported byExported in the accounting agenda

Individual items of expenditure

/v2/expense/get-expense-items
Value Description Example of data Note
expenseItemId – Unique identifier of the expenditure item in the Fidoo system 9716297e-9279-4fff-918f-b257eb520c7c –
expenseId – Unique expenditure identifier in the Fidoo system r6417d750-2f6a-11e9-b210-d663bd873d93 –
name – Name Name The specified name of the expense item, e.g. Oil
amount – Amount 1000 Amount of item
taxBase – Amount excluding VAT (base) 950 Amount of item excluding VAT (base)
vatAmount – Amount of VAT 34.81 Amount of VAT on the item
vatRate – VAT rate 0.21 The VAT rate for the item, given in the range 0-1
type – Type [viz poznámka] The type of expenditure is either private or corporate.
accountCode – Preconfiguration code PHM –
accountCredit – DAL value 450 –
accountDebit – The value HAS GIVES 320 –
vatAccountCode – VAT code of the given pre-contraction VAT21 –
vatAccountCredit – VAT value for DAL 20 –
vatAccountDebit – VAT value for MÁ DÁTI 10 –
costCenterIds – Unique identifiers of cost centres in the Fidoo system attached to the expenditure a787d2f0-f261-4618-b7d1-7c9ad71c73e6 –
projectIds – Unique project identifiers in the Fidoo system attached to expenditure a787d2f0-f261-4618-b7d1-7c9ad71c73e6 –
vatBreakDownId – Unique VAT breakdown identifier in the Fidoo system a787d2f0-f261-4618-b7d1-7c9ad71c73e6 –
accountingCategory – Accounting categories – –
– id Unique identifier in the Fidoo system 0aa54c71-aca4-43ba-8107-89daaf4e8fa2/td> –
– accountAssignment Preconfirmation – It decays according to the “Pre-Contraction” table below.
– code Code GLO23 –
– name Name Drinks –
– state Status in the Fidoo system active / inactive / deleted The status takes one of three values; active (displayed to users), inactive (not displayed to users), or deleted (deleted from Fidoo).

Cash transactions

/v2/cash-transactions/get-cash-transactions
Value Description Example of data Note
transactionID Unique identifier of a cash transaction in the Fidoo system 30dcca40-9858-4139-9230-bb86d97cf64e –
shortExpenseId Abbreviated expenditure identifier EX-10 –
user Unique identifier of the user in the Fidoo system who owns the wallet 30dcca40-9858-4139-9230-bb86d97cf64e –
walletName Name of wallet Pep’s wallet –
createTransactionDate Transaction creation timestamp 2022-09-17T13:28:35.382+02:00 –
amountOriginalCurrency Amount in original currency 100 –
currency Transaction currency EUR –
transactionType Transaction type [viz poznámka] Expenditure status takes one value from 7 variations, see Cash transaction types
companyName Name of trader McDonald’s –
address Address of the trader Ulice 1, Prague, CZ –
category Trader category [viz poznámka] Expenditure status takes on one value from 23 changes, see below Merchant category
receiptUrls Public URL link to download the receipt file https://api.fidoo.com/doc/download/FcSddkfkEEdffSSwervvf If the receipt is attached.

Types of cash transactions

System status Status in the Fidoo app
expense Cash expenditure
balanceAdjustment Cash settlement
private_expense Private expenditure
withdrawal ATM withdrawal
deposit Deposit in cash
receiveCash Charging your wallet
returnCash Unloading your wallet

Honouring – news

/v2/travel/get-travel-reports /v2/travel/get-travel-requests
Value Description Example of data Note
travelRequestId Unique identifier of the travel request in the Fidoo system 27fe8798-07e3-11eb-adc1-0242ac120002 Valid only for the “/v2/travel/get-travel-requests” API call.
travelRequestShortId Abbreviated identifier of the mission request TQ-2 Valid only for the “/v2/travel/get-travel-requests” API call.
travelRequestName Name of the request for a business trip (cession) My trip to Brno Valid only for the “/v2/travel/get-travel-requests” API call.
travelReportId Unique identifier of the business trip report (receipt) in the Fidoo system 331a0bd0-0f95-11ea-8d71-362b9e155667 –
travelReportShortId Abbreviated identifier of the mission report (receipt) TR-1 –
travelReportName Name of mission report (receipt) My trip to Brno –
travellerId Unique identifier of a user on a business trip in the Fidoo system 27fe8798-07e3-11eb-adc1-0242ac120002 –
journeyType Type of business trip domestic / foreign / mixed It takes one value from three variations.
TravelReportState Status of the travel report (receipt) in Fidoo [viz poznámka] The status of an assignment takes one of the values, see below Assignment statuses – messages in the Fidoo system.
closed Is it already closed? true / false True corresponds to a closed business trip report (receipt) that will not change later.
journeyStartDate Start of a business trip 2018-09-17T13:28:35.382Z –
journeyEndDate End of business trip 2018-09-17T13:28:35.382Z –
journeyStartPoint Starting point of the business trip Prague –
journeyEndPoint Place of end of business trip Brno –
mealAllowanceCzk Refunds for meals in CZK 1000 –
pocketMoneyCzk Travel money in CZK 2500 –
carAllowanceCzk Compensation for private vehicle in CZK 3000 –
fuelAllowanceCzk Fuel compensation in CZK 4000 –
travelReportTotal Total refunds in CZK 10500 –
journeyNote Note on business travel I bring a marble –
reportCreated Time stamp of the creation of the mission report (receipt) 2022-09-17T13:28:35.382Z –
createdBy Unique identifier of the user in the Fidoo system who created the business trip report (receipt) 27fe8798-07e3-11eb-adc1-0242ac120002 –
travelRequestId Unique identifier of the travel request in the Fidoo system 27fe8798-07e3-11eb-adc1-0242ac120002 Valid only for the “/v2/travel/get-travel-reports” API call.
travelRequestShortId Abbreviated identifier of the mission request TQ-2 Valid only for the “/v2/travel/get-travel-reports” API call.
projectId Unique project identifier in the Fidoo system 0b20bf11-9282-4a98-97e7-85b3d02daa82 –
costCenterId Unique cost centre identifier in the Fidoo system d4a7fbfb-0531-4ff4-81a7-cf0a3315a975 –
depositRequested Amount requested by the user for the business trip 2000 –
depositType Method of payment to the applicant for the mission cash / card / nil It takes the value of either cash or card. The value can be null.
depositCurrency Currency for business travel CZK –
lastEditDateTime Time stamp of last expenditure adjustment 2022-09-17T13:28:35.382Z Listed in ISO 8601 format

Stavy cesťáků – zpráv v systému Fidoo

Systémový   stavStav v aplikaci FidooPopis stavu
prepareOtevřenáNová zpráva o cestě doposud   nezpracovaná nebo vrácená zpět uživateli
approveKe schváleníČeká se na schválení prvním   schvalovatelem
approve2K 2.schváleníČeká se na schválení druhým   schvalovatelem
accountantApproveK uzavřeníČeká se na chválení účetní
personalBill UzavřenáUzavřené osobní vyúčtování
exportVyúčtovanáVyúčtovaná a připravená pro nový   export v účetní agendě
exportedExportovanáExportovaná v účetní agendě
………

Cesťáky – detail

/v2/travel/get-travel-detail
HodnotaPopisPříklad datPoznámka
tripIdUnikátní identifikátor cesty v systému Fidoo27fe8798-07e3-11eb-adc1-0242ac120002–
startDateDatum začátku cesty2022-09-17T13:28:35.382Z–
endDateDatum konce cesty2022-09-18T13:28:35.382Z–
startPointVýchozí místo cestyPrague–
endPointKonečné místo cestyBrno–

Personal settlement

/v2/personal-billing/get-billings
Value Description Example of data Note
personalBillingShortId Fidoo Personal Billing Short Identifier PB-459 –
personalBillingName Name of personal statement From 1.4.2022 –
dateFrom Start date of the personal statement issued 2022-04-01 –
dateTo Final date of personal statement issued 2023-01-06 –
state Status in the Fidoo system [viz poznámka] It takes the value either open or closed.
expenseSumCzk Sum of all multi-currency expenses to be settled in CZK 500 –
privateExpenseSumCzk Sum of all private expenditure of multiple currencies to be settled in CZK 50 –
travelAllowanceSumCzk Sum of all multi-currency travel allowances to be settled in CZK 100 –
cashSettlementSumCzk Sum of all multi-currency cash settlements to be settled in CZK 50 –
giveMoneySumCzk Total amount of multiple currencies to be paid to the user in CZK 200 –
takeMoneySumCzk Total amount of multiple currencies to be charged to the user in CZK 300 –
closingDate Closing date of the settlement 2027-07-06 –
Value Description Example of data Note
userId Unique user identifier in the Fidoo system 30dcca40-9858-4139-9230-bb86d97cf64e If it follows closedByUser, then it is the user who closed the billing.
firstName User name Jan If it follows closedByUser, then it is the name of the user who closed the billing.
lastName Last name of the user Novak If it follows closedByUser, then it is the last name of the user who closed the billing.
employeeNumber User’s employee number AX12545 Defined by the client, filled in the user profile. If it follows closedByUser, then it is a zam. the number of the user who concluded the billing.
deactivated Is the user deactivated? true / false If it follows closedByUser, then true corresponds to the deactivated user who closed the billing.
Value Description Example of data Note
personalBillingShortId Fidoo Personal Billing Short Identifier PB-459 –
currency Transaction currency EUR –
privateExpenseSum Sum of all private expenditure to be accounted for, aggregated by currency 200 –
travelAllowanceSum Sum of all travel allowances to be settled by currency 100 –
giveMoneySum Total amount to be paid to the user by currency 50 –
takeMoneySum Total amount to be charged to the user by currency 20 –
exchangeRateCash Exchange rate 23.4244 –
cashSettlementSum Sum of all cash settlements to be settled by currency 10 –

Fidoo account

/v2/mvc-transaction/get-transactions
Value Description Example of data Note
transactionID Unique identifier of a cash transaction in the Fidoo system 30dcca40-9858-4139-9230-bb86d97cf64e –
transactionCreateDate Transaction creation timestamp 2022-10-15T09:38:59Z –
transactionType Transaction type [viz poznámka] The expenditure status becomes, for example. card-load values.
transactionOriginalAmount Original transaction amount 1000 –
transactionOriginalCurrency Original transaction currency CZK It takes the value either open or closed.
transactionSettledAmount Amount of transaction posted (if already posted) -1000 This value has the opposite sign of the transactionOriginalAmount field.
transactionSettlementDate Date the transaction was posted (if already posted) 2022-10-15T09:39:032Z –
cardId Unique card identifier in the Fidoo system b16d2df4-5c28-4b90-9a8a-a88c3258fa53 If it was a card transaction.
cardMaskedNumber Masked PAN card 549546******3575 If it was a card transaction.
cardEmbossName User name or name stamped on the card KAMIL BLAZEK If it was a card transaction.
transactionInitiatedUserEmail E-mail of the user who initiated the transaction jan.novak@fidoo.com For transactions of type (transactionType) card-load and card-unload.
transactionInitiatedUserName Name and surname of the user who initiated the transaction Jan Novak For transactions of type (transactionType) card-load and card-unload.
transactionNote Transaction Note Upload money to your account –
clientAccountNumber The counter-account number from which the Fidoo account balance was increased or decreased. 21312312312/1234 For transactions of type (transactionType) mvc-load and mvc-unload.
variableSymbol Variable transaction symbol 123456 For transactions of type (transactionType) mvc-load and mvc-unload.
specificSymbol Specific transaction symbol 123456 For transactions of type (transactionType) mvc-load and mvc-unload.

SETTINGS

Freight centres

/v2/settings/get-cost-centers

ValueDescriptionExample of dataNote
codeShort identifier in the Fidoo systemNS001Fidoo abbreviated cost centre identifier
idUnique identifier in the Fidoo system07dcca40-9858-4139-9230-bb86d97cf64eUnique identifier of the cost centre in the Fidoo system
nameNameNameName of cost centre
stateState in the Fidoo system [viz poznámka] The state of an expenditure takes one of three values; active (displayed to users), inactive (not displayed to users), or deleted (deleted from Fidoo).

Projects

/v2/settings/get-projects
Value Description Example of data Note
code Short identifier in the Fidoo system NS001 Short project identifier in Fidoo
id Unique identifier in the Fidoo system 07dcca40-9858-4139-9230-bb86d97cf64e Unique project identifier in the Fidoo system
name Name Name Project name
state Status in the Fidoo system [viz poznámka] Expense status takes one of three values; active (displayed to users), inactive (not displayed to users), or deleted (deleted from Fidoo).

Preconfirmation

/v2/settings/get-account-assignments

ValueDescriptionExample of dataNote
idUnique identifier in the Fidoo system07dcca40-9858-4139-9230-bb86d97cf64eUnique identifier of the preconfiguration in the Fidoo system
codeShort identifier in the Fidoo systemNS001Short identifier of the pre-contraction in the Fidoo system
nameNameNameName of the preconfiguration
descriptionDescription or noteAdvanced information–
debitThe account HAS GIVEN518001–
creditDAL account321000–
typeType [viz poznámka] The type of the preconfiguration takes the value of either normal (preconfiguration) or vat (VAT).
stateState in the Fidoo system [viz poznámka] The state takes one of three values; active (displayed to users), inactive (not displayed to users), or deleted (deleted from Fidoo).

Vehicles

/v2/settings/get-vehicles
Value Description Example of data Note
vehicleid Unique vehicle identifier in the Fidoo system 11ca5afd-deaf-4578-97d5-5c82bffc0e99 –
ownerid Unique identifier of the user in the Fidoo system to whom the vehicle belongs 0f7a31d9-c2a8-43f8-99db-a3affe0f6163 –
brand Make of vehicle Damage –
model Vehicle model Fabia –
registrationNumber Registration mark (RZ) 5A2 4512 –
vin VIN (Vehicle Identification Number) vehicle code TMBGDM9A1KP042788 –
type Type [viz poznámka] The vehicle type takes one of three values; car, motorcycle or truck.
ownership Vehicle ownership private / company A vehicle can be owned either privately or by a company.
usage Use of the vehicle individual / pool The vehicle can be used either individually (by a specific user) or as a pool (shared between multiple users).
engineVolume Engine displacement of the vehicle [cm3] 1198 –
fuelConsumption Combined fuel consumption [l/100km] 4.6 –
fuelType Vehicle fuel type natural95 / super98 / diesel / electric / other The fuel type of the vehicle takes on one value out of five variations.
state Status in the Fidoo system [viz poznámka] The vehicle status is either active (displayed to users) or inactive (not displayed to users).
price Vehicle purchase price in CZK 730000 Applies to company vehicles only.
isLowEmission Low-emission vehicle true / false True corresponds to a low-emission vehicle. Applies to company vehicles only.

Breakdown of VAT

/v2/settings/get-vat-breakdowns
Value Description Example of data Note
id Unique identifier in the Fidoo system 07dcca40-9858-4139-9230-bb86d97cf64e Unique VAT breakdown identifier in the Fidoo system
code Short identifier in the Fidoo system NS001 Abbreviated VAT breakdown identifier in the Fidoo system
name Name Name Name of the VAT breakdown, e.g. VAT21
state Status in the Fidoo system [viz poznámka] The VAT breakdown status takes one of three values; active (displayed to users), inactive (not displayed to users), or deleted (deleted from Fidoo).

PSD2 API

You must be a certificate holder to use the PSD2 API. You can apply for one from I.Certification Authority if you hold the relevant license issued by the Czech National Bank. Full instructions on how to start using our PSD2 API can be found athttps://psd2.fidoo.comand include:

  • Payment account information (AISP API) – Fidoo account balance, history and details of Fidoo top-ups and debits

Test data

If you are interested in a test environment, please send a request to info@fidoo.com. We will be happy to set up a Fidoo test environment that can communicate with the test API from the repository: https://api-preprod.fidoo.com/v2.

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Fidoo Technical Specifications

Web app

  • Use Windows OS 10 and above or MacOS X and above.
  • Always have the latest web browser update.
  • Do not use Internet Explorer or an older version of MS Edge.

Mobile app

  • Use Android OS 6 and above or iOS 12 and above (lower versions will not install the app).

Safety standards

Make sure that the email addresses info@fidoo.com and noreply@fidoo.com are not blacklisted and that you can still receive email notifications from them.

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Processing of exported data

Export header descriptions

The application offers several predefined exports that can be processed in the Accounting Agenda section and transferred to accounting systems.

Expenditure

The downloaded file contains:

  • expense-transaction-export.xlsx– export for Excel or OpenOffice,
  • MoneyS3Export.xml – special export for Money S3,
  • xmlExport.xml– export in the general XML format,
  • receipts (image and/or PDF files).
The export contains: table

Card transactions

The downloaded file contains:

  • card-transaction-export.xlsx– export for Excel or OpenOffice,
  • card-transaction-xml-export.xml– export in general XML format.

The export contains: table

Travel reports

The downloaded file contains:

  • travel-report-export.xlsx – export for Excel or OpenOffice,
  • xmlExport.xml– export in the general XML format.

The export contains: table

Fidoo account

The downloaded file contains:

  • mvc-transaction-export.xlsx – export for Excel or OpenOffice,
  • mvc-transaction-export.xml– export in general XML format.

The export contains: table

Supporting documents for payroll

The downloaded file contains:

  • export-pro-payroll_DD-MM-YYYY_DDF-MM-YYYYY.xlsx – export for Excel or OpenOffice

The export contains: table

Cash transactions

You can download the file in the section Corporate Finance – Cash – Transactions in format tab:

  • XLSX generic
  • XML generic

The export contains: table

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What to prepare

Cost centres and projects

Download the sample import file and add the name and abbreviation of the centre or project

VAT breakdown and pre-contraction

Prepare a list of VAT breakdowns and precharges that you will allocate to expenses.

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View transactions

Filter and download card transactions

  1. My Finances – Cards – here you can see all the card transactions you have created.
    Transactions in Fidoo
  2. Click Set filter, set the filtering parameters, and then type Confirm filter.
    Filtering transactions
  3. Click on Download icon to download a filtered transaction report.

View transactions on the card

Play Video

Transaction statuses

Blocked Transaction – the payment has been made but not yet accepted by the merchant, the blockage may last for several days.

Rejected transaction – the payment was not made for some reason (insufficient funds, wrong PIN, expired card, etc.)

Transaction FAQs

  • Check the validity of your card.
  • Make sure you enter the correct details (PIN, card number, expiry date, CVC/CVV code).
  • Make sure you have enough funds on your card.
  • Check that you are allowed the payment method you are trying to pay with.
  • If you have checked all of the above, please contact the customer service line.
  1. My Finance – Cards – Statements – here you can find all monthly statements for your card.
  2. Click on the listing and the details will be displayed on the right side of the screen.
  3. You can download the extract using the Download to pdf button .
  4. In the case of external cards, you can find the statement directly on the bank’s website.
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Projects

Creating a project

  1. Section Settings – Projects.
    Manual settings
  2. Click on Add Project (top middle) .
  3. Fill in the necessary fields and select Save Project.
    Import project list
  4. Click on – Import projects.
  5. Download and fill in the prepared sample file.
  6. Click Insert File, find the file on your computer and select Import.

Project approval settings

  1. Section Settings – Projects – click on the project you want to set up.
  2. Select the Approvers tab (right side of the screen).
  3. Check Individual Settings and select Single or Dual Approval.
  4. Select the approver, the approval limit and Save settings.

Modification of the project

  1. Section
    Settings – Projects
  2. Click and select
    deactivate/edit project
    .
  3. After the modification still
    Save
    .

Deleting a project

  1. Section
    Settings – Projects.
  2. Click and select
    Delete project
    .
  3. Confirm with the button
    Delete project
    .
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Expenditure settings

Creating a VAT breakdown

  1. Section Settings – Expenses – VAT breakdown.
  2. Click on New VAT breakdown, add the name and abbreviation and Save.

Breakdown of VAT

Adjustment of VAT breakdown

  1. Section Settings – Expenses – VAT breakdown.
  2. Click on Options switch and turn the use of segmentation off/on.
  3. Click on , edit the name or abbreviation, and Save.

Deleting the VAT breakdown

  1. Section Settings – Expenses – VAT breakdown.
  2. Click on and select Delete VAT breakdown.
  3. Confirm with the Delete VAT breakdown button.

Creating a preconfiguration

  1. Section Settings – Expenses – Pre-accounting.

    Manual settings

  2. Click on New preconfiguration.
  3. Fill in the name, code, usage and accounts and Save.

    Importing a list of preconfigurations

  4. Click on
    Import preconfigurations.
  5. Download and fill in the prepared sample file.
  6. Click on Select File, find it on your computer and select Import.

Modifying pre-contraction

  1. Section Settings – Expenses – Pre-accounting.
  2. Click on Options switch and turn the use of pre-contraction off/on.
  3. Click on , edit and Save.

Export of preconfiguration

  1. Settings section –
    Expenses – Pre-booking
  2. Click , select the file format and type
    Export
    .

Deleting a preconfiguration

  1. Section Settings – Expenses – Pre-accounting.
  2. Click on and select Delete Preconfiguration.
  3. Confirm with the Delete preconfirmation button.

Creating a cost centre

  1. Settings – Expenses – Cost centres.
    Freight centres

    Manual settings:

  2. Click on New cost centre.
  3. Fill in the name and abbreviation and Save.

    Import list of resorts:

  4. Click Import resorts.
  5. Download and fill in the prepared sample file.
  6. Click Choose File, find the file on your computer and select Import.

Cost centre modification

  1. Settings – Expenses – Cost centres.
  2. Click on Options switch and turn the use of the cost centre off/on.
  3. Click on , edit the name or abbreviation, and Save.

Deleting a cost centre

  1. Settings – Expenses – Cost centres.
  2. Click on and select Delete.
  3. Confirm with the Delete Centre button.

Cost centre export

  1. Section
    Settings – Expenses – Cost centres
  2. Click on , select the file format and type
    Export
    .

Creating an accounting category

  1. Section
    Settings – Expenses – Accounting categories


    Manual settings

  2. Click on
    New accounting category.
  3. Fill in the name, code and, if necessary, attach a prefix and
    Save
    .

    Import a list of accounting categories

  4. Click on
    Import categories
    .
  5. Download and fill in the prepared sample file.
  6. Click on
    Select File
    , find it on your computer and select
    Import
    .

Adjustment of accounting category

  1. Section
    Settings – Expenses – Accounting categories
  2. Click and turn off/on the use of categories.
  3. Click , edit everything you need and
    Save.

Export accounting category

  1. Section
    Settings – Expenses – Accounting categories

  2. Click

    , select the file format and type


    Export


    .

Deleting an accounting category

  1. Section
    Settings – Expenses – Accounting categories
  2. Click on and select
    Delete
    .
  3. Confirm with the button
    Delete category.

Mandatory field settings

  1. Section Settings – Expenses – Required fields.
  2. Using the button Options switch button to turn off/on the obligation to fill in a specific expenditure.

Required fields

Frequently asked questions about setting expenses

In addition to studying the relevant legislation, we recommend that you consider covering the following areas in your processes and directives when implementing the digitisation of accounting documents and their archiving. All information can be found in this article.

It will appear in the cash wallet of the current team card holder. When the team card is handed over to another employee, the cash wallet is not transferred – the amount remains with the person who made the ATM withdrawal.

  • If is accented names do not appear correctly after importing, it means the file is formatted incorrectly. Sgo to to a new sample withoubor and use the Ctrl + C and Ctrl + V to copy the columns into a new file and do the import again. If problems persist, send the import file to

    info@fidoo.com


    for inspection.

Expense Management

FX and foreign payments

Coming soon

Direct Fidoo

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© Direct Fidoo Payments s.r.o. 2023 Powered by Mastercard. Mastercard is a registered trademark of Mastercard International Incorporated. The Fidoo card is issued under license from Mastercard International Inc. Direct Fidoo Payments s.r.o. is a payment institution registered in the list of payment service providers maintained by the Czech National Bank with the authorization to provide payment services pursuant to Section 3 par. 1 lit. b), (c) and (e) of the Payment Act.