New in the Fidoo app

Increasing the security of the Fidoo app

We have newly implemented the so-called two-factor user authentication, which also affected the process of resetting the password to the Fidoo application, changing the user’s phone number (if used for two-factor user authentication) and generating API keys. In these cases, a prompt is delivered to enter not only the password but also a code delivered via SMS or email.

We have also incorporated the ability to manage trusted web browsers (see image below). These can now not only be added, but also easily removed in My Profile – Manage Trusted Devices tab.

Modifications to personal statement and receipt exports will now allow determination of food stamp eligibility

The XML and XLSX exports of personal statements have been extended with a new field “travel_report_meals_days_count” and the XML and XLSX exports of receipt reports have been extended with a new field “meals_days_count”. The data in these fields record the number of days with meal entitlement and/or the number of days with meal provision in the context of business trips recorded in the receipts (even if only partial meal provision).

This new data can be used in cases where it is necessary to identify these meal entitlements or other meal provision on the days in question, for example to verify the employee’s entitlement to the meal voucher benefit.

Unification of user dials

The unification of dials now solves the possibility of multiple users with the same first and last name within one company. It is now possible to add an employee number to the first and last name. The number must be entered in the user’s profile.

This improvement ensures that users can be clearly identified, which can be important, for example, in cases where a user is selected as an approver, where users may have the same first and last names.

Repeated rides even for longer periods
Tired of filling out the same rides every month? Then we have a great solution for you – you can now set up recurring rides for longer periods and selected days in the coming months.

Default display of the last open month

Start where you left off. For your greatest convenience and to keep track of your rides more efficiently on a regular basis, we’ve selected the month you last edited as the default month. And the same is true for your vehicle. This setting is user-specific, not device-specific.

Editing in exports

A new “metadata” element has been added to the generic XML exports available in the Accounting section (i.e., to exports of receipts, expenses, card transactions, and Fidoo account transactions), which includes: export name, export date, export from, export to.

Modifications to the Fidoo public API

New API load-cards

Allows you to bulk load your company’s cards from your Fidoo account.
This functionality can significantly streamline, speed up and facilitate the entire process of loading Fidoo cards.

New get-accounts API

You can get information about your Fidoo account such as total balance, total card balance and card blocking.

Modification of the get-transactions API

Added a link to the fees that are charged to your Fidoo account. If a charge is also tied to a user (Card Renewal Fee), the user number and ID is provided.

New unload-cards API

Allows you to bulk unload your company’s cards and transfer money back to your Fidoo account.

New load-status API

The process of loading a card takes between approximately 9 – 30 seconds. With this API you can see what state the card loading process is in.

New unload-status API

The process of unloading the card takes between approximately 9 – 30 seconds. With this API you can find out what state the card unload process is in.

Modification of get-cards-transaction

Added property user who made the transaction as cardholder (userId, employeeNumber).

Edit get-cards

Added property employeeNumber, which is the user number of the current cardholder.

Edit load-card

Added property callbackTime, which tells when to call load-status to get the load status of the card.

Edit unload-card

Added a callbackTime property that tells when to call unload-status to determine the card’s unload status.

We’ve now added the ability to record a note for each individual ride in the Fidoo app’s Ride Book. This note can be used at any time as required – e.g. to specify the purpose of the journey, the method of payment for refuelling, etc.

When filling in the note, the user will also see an icon next to the journey showing the note currently attached to the journey. These notes have also been added to the XML and general XLSX export of the logbook for both business and private journeys (in the XLSX export, a “note” column has been added under the “journeys” tab).

Modifications in exports:

The user’s job position has been added to the general XML-export of the personal accounts. The general XLSX export has been added.
will be modified later to follow this extension.

We’ve added a much-needed addition to the Fidoo app – the approval overview. In it, you can now view (e.g. in the role of the Main Administrator) a list of selected approvers for each agenda, namely for People, Cards, Teams and Projects. It is located in the Settings – Company – Approvals section on the “Approval overview” tab.

This feature allows you to quickly and clearly view the current overview of the set approvers in Fidoo. A filter can also be used to display one or more desired approvers. You can also make the required adjustments to the approval settings by linking the approved user/card/team/project in the first column of the table to the corresponding section of the approval settings in the application, from which you can return to the approval overview by selecting “back” in the web browser.

This enhancement provides not only a clear and structured view of the approval settings in the company, but more importantly, a comprehensive control over the important approval agenda.

In the generated document from the Fidoo application “Overview of Fidoo account and Fidoo cards” an adjustment was made so that cards blocked after a longer period of time are not displayed and are not randomly sorted among active cards in the summary overview. This sorting could cause confusion and the overview was often quite extensive due to the inclusion of unnecessary cards that had been blocked for a long time.

Therefore, the card overview in the document has been reorganised and reordered so that active cards are listed first, followed by cards in other states, and blocked cards are listed last in the overview:

The card status has changed to “Blocked” only in the period indicated on the overview.
Any movement has occurred on the blocked card during the period shown on the report (i.e. money has been added or withdrawn)
There is a non-zero balance on the blocked card

In this sprint, we have mainly focused on improving and streamlining the work with personal accounts by accountants and have made several other adjustments and useful improvements to the Fidoo application. Last but not least, we also focused on a few tweaks to the card transaction and ledger exports, as well as tweaks to the Fidoo public API. Furthermore, we implemented the ability to reload Fidoo cards also from the mobile app by users who are not in the position of Card Administrator or Master Administrator, but have the right to reload Fidoo cards (so far only) from the Fidoo web app. And let’s not forget about bug fixes in the Fidoo app.

Conversion of foreign currency cash expenses in personal accounts

In the last sprint, we focused mainly on improving and streamlining the work with personal billing in the Fidoo app. One of the affected areas is the recalculation of foreign currency cash expenses. If a cash expense in a foreign currency was attached to a receipt, it was correctly converted at the exchange rate on the first day of the business trip. However, if the cash was settled via a personal settlement in the Fidoo application, the exchange rate was settled at the CNB’s published rate on the date selected by the user in the application prior to settlement. However, the app did not link the cash to the expenses it covered and these parts were separated independently in the app. This was inconvenient and very laborious for the accountant to process the accounting agenda related to personal settlements.

To accommodate your requests and suggestions and to simplify your work with personal statements, we have made several adjustments to the application to ensure that foreign currency cash expenses are automatically settled at the exchange rate on the correct date, depending on whether they are attached to the receipt or not. The Fidoo application allows for this in the processing of personal accounts:

Settle a foreign currency expense against an employee in the Personal Settlement section, which is not subsequently converted at any exchange rate, but its value in CZK is taken over.

It is settled by ticking the check-box in the Cash Expenses section and selecting to settle one or more expenses.
Balancing an expense or multiple expenses at the same time creates a cash transaction in the wallet for each balanced expense.

After the expenses are balanced, the expenses are posted to the wallet.

Expenses that have already been balanced are indicated by a wallet icon in the personal statement.

To reimburse an offsetting expense in a personal statement after the expense has been settled

You can revert a settled expense by using the icon on each settled expense line in the Wallet Settlement Summary.
This action cannot be performed in bulk for multiple expenses.

To better understand the enhancements implemented, you can watch this recording that captures the improved process of closing and balancing expenses in the Fidoo application under the Accounting Agenda – Personal Settlements section.

We believe that this enhancement will make the work much easier and more efficient, especially for all accountants who are already actively using the “Personal Settlement” functionality in the Fidoo application. It will also convince everyone else to try it out and start using it actively.

Adjustments to the Fidoo card filtering in the app

We have modified the filtering of cards in the Fidoo app. Now, expired cards that have a successor/renewed card waiting to be activated will also be in the “All cards – excluding blocked” filter. Previously, these cards were in the “Expired Cards” filter, but this was confusing for users in the Master Administrator role.

Additionally, a new filter, “Cards Ready for Activation”, has been created in the Renewal Status section to expand your existing filtering options.

Unifying full-text search across Fidoo applications

Various forms of full-text search have been implemented within the Fidoo application so far. Therefore, in some places in the application it was possible to search only by one word or by a given sequence of characters. This was insufficient and could be confusing for you. This was the case, for example, for sections:

Corporate Finance – Projects
Settings – Projects
Settings – Expenses – VAT breakdown

This modification not only unified the forms of full-text search, but also improved and clarified it for you – the end users. Therefore, it is now possible to enter multiple words separated by a space or in any order, for example, in all places in the application, including the ones mentioned above.

Display of sent requests to add a user – the so-called “super user”

In order to make the Fidoo application even easier to use, especially for users in the role of the Main Administrator and other persons responsible for user management, we have focused on improving the process of adding another user who is already registered in the Fidoo application in another or more companies at the same time – the so-called “super user”.

After creating a user, the so-called “super user”, this user appears to the Main Administrator in the overview of all users of the application, only after the request to add a super user is accepted. It could happen that in the meantime the Main Administrator lost track of whether or not he had already created this super user.

In order to give the Main Administrator full control over this process, we have also added an overview of requests to add a super user to the Settings – People section of the Fidoo app (see image). This will only be displayed if such requests exist and are waiting for acceptance/rejection from you as the Main Administrator. The latter also has the option to delete the request or resubmit it as a reminder for processing.

Possibility to recharge Fidoo cards also from the mobile app by selected users

Until now, you have only been able to top up Fidoo cards for other cardholders from the Fidoo mobile app as a Card Manager or even as a Team Manager, and only for members of your team.

Due to your request to be able to top up Fidoo cards not only from the web app, but also from the mobile app by people not listed above, but who still have the authority to top up cards, we have decided to add this functionality

in the mobile application. Therefore, all users who have the right to reload Fidoo cards from the web app can now also reload these cards from their mobile app at any time and from anywhere. Simply update the app on your mobile via Google Play or the App store, and the cards that the user has the right to top up will be displayed.

We believe that this improvement will significantly contribute to increasing the satisfaction of not only you – Fidoo clients, but especially your employees – cardholders, who can thus rely on the fact that they will no longer be left without funds on their Fidoo

Modifications to the Fidoo public API

Added “hasItems” (true/false) to the “get-expenses” endpoint in the Fidoo public API. Therefore, based on this newly added item, you no longer need to call the “get-expense-items” endpoint if the expense has no items.

This modification will allow you to avoid any inconvenience resulting from the existing limitation of a set daily limit of max. 12.000 requests (API rate-limit).

Modifications in exports

Two attributes have been added to the XML export of card transactions, namely the card alias and the card type (cardType), in order to be able to distinguish whether it is a team or personal card and display either the name or the alias of the card accordingly. Modification of the XLSX export will be done later.

Change in the allocation of the AML Agent role

As part of this sprint, we have redesigned and improved the entire process for assigning the AML Agent role. We have also modified the associated process for the necessary AML training and renewal, and incorporated several other enhancements to make working in the Fidoo application easier and more efficient.

The role of AML proxy can be assigned to a user by any statutory representative, and now without the need for the other statutory representatives to approve this action as well, if there are more than one in your company. After the AML proxy role is assigned by a statutory agent, a task is created in the application for the user to accept this role. If the user accepts this role, an email containing the authorization to perform user identification is no longer sent to the user as it was previously, as it is already included in the Fidoo Terms and Conditions.

In addition, the Fidoo application informs the user after accepting the AML proxy role that he/she must also complete AML training. The user no longer has to create a task in the application to do this, but can complete the training by clicking directly on the “AML training” link in the displayed module and then clicking on the “Submit” button to confirm the training. The training presentation is now available to the AML Agent for as long as they are performing the role, including the expiration date. To view or renew their AML training, they can simply access the Fidoo application under My Profile – Profile tab – Additional Information section.

AML training remains valid for 1 year. Seven days prior to the expiration of this training, an email is sent to the user with a link to the AML training that must be taken again.

Změna sazeb DPH od 1. 1. 2024

S účinností od 1. ledna 2024 dochází ke změně sazeb DPH, a to 0 %, dále snížená 12 % a základní 21 %. 

Aplikace Fidoo již dnes reflektuje nové sazby, ale s přechodem do 2024 jsou k dispozici i sazby původní. Tím je zajištěna plynulost přechodu na nové sazby. 

Nastavení oznámení o nízkém zůstatku na Fidoo účtu 

Uživatel v roli Finanční správce má nově možnost si při aktivaci oznámení o nízkém zůstatku na Fidoo účtu v sekci Nastavení – Firma – Fidoo účet – Oznámení zůstatku na Fidoo účtu nastavit toto oznámení nejen pro svou roli, ale také pro další adresáty. Provádí-li dobíjení Fidoo účtu nyní např. účetní, díky tomuto nastavení také získá kompletní přehled o aktuálním zůstatku na Fidoo účtu.

Doručení notifikace může proběhnout v rámci aplikace nebo jako zpráva do e-mailu. Reagovat na ni může příjemce zcela samostatně bez další součinnosti Finančního správce. (Ten byl doposud jediným možným adresátem tohoto oznámení.)

Finanční správce může nastavit zasílání oznámení o nízkém zůstatku na Fidoo účtu nejen na jiného Fidoo uživatele, ale komukoliv na libovolnou e-mailovou adresu. Toto flexibilní řešení tak řeší případy dobíjení Fidoo účtu např. v rámci externí spolupráce nebo je potřeba informaci zasílat i na jiné e-mailové adresy než jsou ve Fidoo aplikaci. 

Fidoo aplikace hlídá platnost dokladů totožnosti

Již dříve jsme do Fidoo aplikace i do exportu uživatelů doplnili příznak blížící se expirace dokladu totožnosti a příznak expirovaného dokladu totožnosti. 

Nově zde také naleznete další systémovou kontrolu, která hlídá aktuální platnost dokladu totožnosti držitelů Fidoo karet, a to vždy před: 

• aktivací obnovené karty 
• předáním týmové karty novému uživateli

V případě, že aplikace odhalí již expirovaný doklad, neumožní držiteli karty aktivovat obnovenou kartu, resp. neumožní ani předat týmovou kartu novému uživateli s expirovaným dokladem totožnosti. Původní držitel týmové karty je pak v aplikaci informován o této skutečnosti. Po úspěšném provedení identifikace uživatele bude moci být aktivace obnovené karty dokončena anebo bude moci být týmová karta tomuto uživateli předána.  

Mobile payments

One of Direct Fidoo’s main agendas recently has been the development of mobile payments. The launch of Google Pay has only recently happened. Now with Apple Pay, you can pay with your Fidoo card not only on your iPhone, but on all your Apple devices.

This news will surely please all “apple lovers”. All the details have been presented to you in a separate report.

Honours – the link between the Request and the Report

There have been several significant improvements to the Fidoo app related to the assignments. This will make the application much more intuitive and easier to work with.

We have focused on better linking the application to the cessation report. It should no longer be the case that a receipt message for a specific business trip is not linked to a previously created request. The current solution did not allow you to easily determine whether or not a message had been created for a given request.

So what has changed and improved in the Fidoo app?

• When you create a separate message (not just from a request), you will see a modal offering to match a request that has not been matched to another message, meets the time window, and has a matching traveler.
• The option to associate an existing request with a message has now been added to the message form (see image below).
• When you assign a request to a message, you will see the option to load all the data from the request into the message.
• For requests/messages with an existing message/request assignment, you will now see an icon in the listing that allows you to recognize the existence of this link between the request and the message (see image below).
• A prolink with the ID of the linked message/request has been added to the “Information” tab in the “Details” section of the specific request/message (see image below).

Assignment of an already approved expense to a receipt now also by a regular user

In the Fidoo application, we now allow expenses that are in a status other than “Open” to be assigned to the receipt by a regular user, up to the “Closed” status. This allows you to easily add a previously approved expense to your receipt (e.g. for a flight purchase or accommodation payment), not just an expense in the “Open” status. So far, only the user in the Accountant role had this option to assign an already approved expense.

Push notifications to users when a transaction is rejected

We have made the necessary system adjustments to be able to send push notifications to Fidoo cardholders in the event of a rejection of cardholder transactions. Click on the notification to view the transaction details when you log in to the app.

The cardholder now has the opportunity to learn immediately the exact reason for the rejection of a card transaction, whether it is a lack of funds on the card, card expiration, incorrectly entered PIN or even exceeding the max. limit for card payments.

You can turn these notifications off/on in the web version of the Fidoo app in the Notification Center under “Cards” (under “Transaction Rejection”). By default, these push notifications are enabled.

Reimbursement – the created expense assigned to the cardholder can be edited

We have made minor improvements to the Fidoo application that will allow the cardholder to edit the refund in case of a refund, i.e. add the necessary data or a photo to it, just as you can with a classic expense. Once sent for approval, the classic approval process will take place and then the refund will behave the same as a normal expense but with a negative amount.

Edits to the document “Fidoo account and Fidoo card overview”

In order to make the content of the existing item “Fidoo fees” contained in the “Fidoo account overview” section of this document clearer for accountants in particular, it has been split into two new items, namely “Fidoo service fee” and “Fidoo card issuance/renewal fee”.

Logbook – history of activities and events

In order to give you an even better overview of activities or changes in the logbook, we have made some improvements in this area as well. Therefore, we now record the activities performed, including changes to the logbook, their authors and the exact moments of these activities, and display them in the event history of the logbook, which contains:

• Date and time of the event
• Name and subject of the event
• Name and surname of the user who implemented the event

The history of these events, either for a specific journey or for the entire logbook, will be available to users in the Fidoo app by clicking on the icon in the top right of the logbook and selecting “Event History”, see image below. This event history will be available to users in the Fleet Manager role for both shared and assigned vehicles and to drivers only for their assigned vehicles.

Journey book – extension of export to include vehicle journeys

In the Fidoo application, we have improved the existing logbook export (in both XML and XLSX format) for the needs of Fleet Managers so that the Fleet Manager can easily generate this new logbook export from the Fidoo application in addition to the vehicle and driver export. This export of journeys by individual vehicles has been added to the existing export, where only an additional tab “journeys” (XLSX format) has been added.

This enhancement allows you to quickly and easily create documents for an even better and more efficient control of your fleet and the trips made in a given period.

Search by card alias

We’ve made other small improvements to the Fidoo app that will make your work easier and more efficient, not only when managing Fidoo cards. It is now possible to search for specific cards in the application also by card alias – see picture.

We’ve launched mobile payments for Google Pay

We’ve launched Google Pay on Android mobile devices into live operation! 

All the details of this news will be presented in a separate report, but you can already see some details on our page dedicated to Google Pay.

At the same time, work is underway on the development of mobile payments via Apple Pay, which we will offer later.

Turning off the Logbook in Smart and Enterprise packages

As previously communicated to you, the Journey Book functionality is still available to all clients using the Smart+ service package and nothing has changed for them. The logbook can also be activated for clients using the “Enterprise” service package.

If you are using the Smart or Enterprise service package, the Journey Book in the Fidoo app has been deactivated. In this case, the Journey Book will be completely hidden from your drivers, and users with the key roles of Statutory Representative, Chief Administrator, Financial Administrator, Accountant and Fleet Manager will still be able to see a limited version of the Journey Book in the Fidoo application, with the option to try out the Journey Book in the future, up to a maximum of one entry. 5 rides within the selected month. The limited version of the Journey Book is marked with a lock icon in the Fidoo app – see image below.

Of course, you still have the option to have the logbook reactivated at any time if you wish, unless you have already discussed this with our sales representative. You can request activation of the Journey Book using the button in the Fidoo app in the Journey Book section – see image below.

Updates to the Fidoo Terms and Conditions and Fidoo Card Terms and Conditions

Further to the earlier announcement, we would like to remind you that with effect from 1. 10. 2023 the “Terms and Conditions of the Fidoo Service” have been updated. The new Fidoo Terms and Conditions are also available on our website.

Furthermore, with effect from 1. 10. 2023 to update the Fidoo Card Terms of Use. This update has been communicated to all cardholders in a separate message and the updated version of the document can also be found in the Fidoo app when you confirm receipt of your newly ordered Fidoo card.

Assigning a project and cost centre to a user

We’ve made other significant improvements to make it easier for you to work in the Fidoo app. This is the ability to set a default cost centre or project for each user, which will then be pre-populated on their expenses and travel vouchers. These users will also be able to easily change this pre-populated cost centre or project as required when entering an expense or receipt.

Setting the default cost centre or project in the Fidoo application is done in the Settings – People – Profile – Default cost centre and project section by clicking on “Edit”. The right to set, edit or delete the default cost centre or project for a specific user is granted to the Main Administrator in the Fidoo application or to a user with the “Manage Users and Cards” privilege.

Edit public API and user import/export
Creating the ability to assign a project or cost center to a user also impacts imports, exports and the public API. As part of the public API modifications, we have therefore added new fields for project ID and cost center ID to all related endpoints. Furthermore, the export was modified not only for the XML format, but also for the XLSX format, in which the default cost centre and project settings were extended. A similar modification has been made to the user import, where the necessary columns for cost centre and project have been added so that you can make adjustments to these parameters automatically.

In addition, the XML and XLSX export of users has been modified and the idExpiration Date element has been added to provide you with a comprehensive overview of the expiration date of the identity document for all your Fidoo users.

We have also extended the public endpoint for editing the user “update-user” with the firstName and lastName parameters. We will also support changing the first and last name of users for whom we record the KYC status “unknown” in the public API.

User ID expiry flag now also in the Fidoo app
We have added the information about the expiration of the identity document not only to the user export in XML and XLSX formats, as mentioned above, but also directly to the Fidoo application in the Settings – People section. If the document has already expired, you will see a red icon for that user and if the document is due to expire within 6 months, you will see a yellow icon.

Improvement of the Accounting Categories export option
We have recently developed the ability to export Account Categories from the Fidoo application in XML format, and we have also promised to deliver the ability to export in XLSX format. And that is what we are now doing .

This export allows you to easily and conveniently create an overview, for example to check or update existing accounting categories. The function is available in Settings – Expenses – Accounting categories.

New option to export Accounting Categories

Since the Fidoo application lacked the ability to export accounting categories, we have decided to correct this for you in this release and to offer you the option to export in XML format. This will allow you to create an overview to check or update existing accounting categories in the Fidoo application simply, quickly and conveniently. The option to export in XLSX format will be added later.

This function is already available in Settings – Expenses – Accounting categories.

More detailed information on the accounting categories and the advantages of using them can be found on our website in the News in the application as of 21.3.2023 here: Fidoo App News | Fidoo.

Overwriting the values of the Accounting category and Pre-contract fields when breaking down an expense into items

Within the Fidoo application, we have listened to the accountants’ wishes and made minor improvements to the expenses. When the expense is broken down into items, the value of the Accounting category and Pre-accounting fields from the header is now automatically overwritten in the Fidoo application to the items of the expense with the possibility of their subsequent editing by the accountant – see the picture below.

This solution will be more convenient for you and you will no longer have to remember the values of these fields before actually switching the expenditure to the items to fill them in correctly.

Adding the expiry date of cardholders’ identity documents to the list of cards to be renewed

As an attachment to the email “Some Fidoo cards are about to expire”, we are sending you a list of Fidoo cards that will be renewed soon. This includes cardholders who often have expired ID cards.

We have also now added the status of the IDs (i.e. “expired” / “soon to expire” / “okay”) as well as the expiration date to this attachment so that your AML agent can re-identify these cardholders with expired IDs in a timely manner to avoid undesirable situations from a legislative perspective.

Modifications in exports and public API

The Public API EP /v2/travel/get-travel-reports has been extended to include a “state” parameter, where you will be able to select the exact status of the transfers you want to get

In this sprint, we’ve made several interesting improvements to the Fidoo app and also worked on bug fixes in the app.

Change a user’s name without having to identify them

In order to change the user’s name, it was always necessary to first identify the user who had so far used only the receipt and not the payment functions in the Fidoo application.

Changing a user’s name without identifying them will only be possible for users who are not and have not been Fidoo cardholders. Otherwise, identification must be made when changing the name.

Improvements to the Fidoo card recovery module

In the current Fidoo card renewal process, we send the user with the “manage users and cards” privilege information that some cards will expire in two months, and they then have a month to adjust their delivery addresses for these Fidoo cards if necessary.

In order to improve and make this process easier for you, we have decided to redesign the current modal in the app for changing the card delivery address.

The redesigned modal is already being used for newly ordered cards, so we have used it for the renewal of Fidoo cards as well. Simply select the address for delivery of the card and then select whether the card should be delivered to the cardholder or to the card administrator – the name of the person will be added automatically below. There is also an option to select “Custom” and specify a different person to deliver this card.

Manual selection of the destination country for a transfer to Kosovo

To make the creation of the Fidoo app’s receipts more efficient, we have implemented a system check to see if Google has successfully loaded the country based on the destination (or even origin) of the trip when creating the Fidoo app’s receipt. If for some reason this doesn’t happen, you will now see the modal below asking you to select the destination country manually. Currently, this modal will be used in cases where you choose as a destination e.g. Kosovo.

The previous period was dedicated to completing the development of the Beta version of the Journey Book. Everything has been successful and the basic version of the Logbook was released today! We are glad that you can use this long-awaited news from today. Now is the time when we will collect feedback from you to improve the Beta version of the Driving Book.

New: Driving book in the Fidoo app

We have now launched the basic version of the Journey Book for all our customers. There are two reasons for this:

• We want you to try out the Journey Book independently of the package you have in Fidoo to see if it’s a feature you’ll use
• We collect feedback and suggestions for further development of the Book of Rides

In autumn 2023, the Journey Book will be available only in the Smart+ packages and for those interested in the Enterprise package.

Feel free to send us your feedback too! You can send us anonymous feedback using the smiley buttons directly in the Fidoo app.

Where can I find the Journey Book app in Fidoo?

You can find the logbook in several places. It depends on what role you have set up in the Fidoo application.

• Driver – Any employee within the company who uses an assigned company vehicle or a shared company vehicle. Bookmark “BETA Journey Book” in the My Finances section.
• Fleet manager – new role in the Fidoo app. He is in charge of the company fleet, checking and confirming the logbook across all company vehicles. One or more fleet managers can be defined within one company. Bookmark “BETA Journey Book” in the My Finance and Corporate Finance sections.
• General manager – has the same rights as the fleet manager. Performs the functions of a fleet manager if a fleet manager is not defined. Bookmark “BETA Journey Book” in the My Finance and Corporate Finance sections.
• Accountant – sees the current status of the logbook and has the ability to download outputs from the logbook: vehicle overview and employee overview (.xls or .xml file). The “BETA Journey Book” tab in the Accounting agenda section.

What does the Journey Book look like in the Fidoo app?

Watch the video below. For more information about the Journey Book, please visit this page.

What can our Journey Book do?

• Completely replaces paper or excel-based company journey management
• Speeding up the registration and approval of company journeys
• Managing vehicles and available data
• Controls all journeys, monitors, among other things, refuelling data
• Clear export of company journeys by vehicle and driver
• Individual and collective warnings to drivers
• and others…

Where can I find instructions for using the Journey Book?

• Instructions for the general user
• Instructions for the Chief Administrator
• Instructions for accountants
• Instructions for the fleet manager

We are continuing the development of the Logbook and we have also focused on minor improvements and bug fixes in the Fidoo application as well as modifications to the public API and exports. New: Modifications in the Fidoo application In the Fidoo application we have made minor modifications in the Add vehicle section (Settings – Vehicles – Add vehicle), where we have added a new optional field “Purchase price” and also a checkbox “Low emission vehicle“. At the same time we have added these values to the import/export of vehicles (export only in XML format temporarily, XLS format will be added later) and they are also ready for you in the Public API. These minor adjustments are related to the ongoing development of a new functionality in the Fidoo app – the Journey Book, which we will introduce in more detail after its completion. New: EP v2/get-expenses public API extension The request has been extended to include a “state” parameter where you can select the status of the expenses you want to get. It will be possible to enter the desired status of the expenditure in the “state” parameter and the response will return the expenditure according to the parameter you entered. Modifications in exports Following the previously mentioned possibility to differentiate expenses by assigning accounting categories, we have also added a new element accountingCategory to the generic XLSX export of expenses. For more detailed information on the Accounting Categories and the benefits of using them, please visit our website in the News app for 21. 3. 2023 here: News in Fidoo app | Fidoo.