Creating a VAT breakdown
- Section Settings – Expenses – VAT breakdown.
- Click on New VAT breakdown, add the name and abbreviation and Save.
Adjustment of VAT breakdown
- Section Settings – Expenses – VAT breakdown.
- Click on
and turn the use of segmentation off/on. - Click on
, edit the name or abbreviation, and Save.
Deleting the VAT breakdown
- Section Settings – Expenses – VAT breakdown.
- Click on and select Delete VAT breakdown.
- Confirm with the Delete VAT breakdown button.
Creating a preconfiguration
- Section Settings – Expenses – Pre-accounting.
Manual settings
- Click on New preconfiguration.
- Fill in the name, code, usage and accounts and Save.
Importing a list of preconfigurations
- Click on
Import preconfigurations.
- Download and fill in the prepared sample file.
- Click on Select File, find it on your computer and select Import.
The abbreviation of the pre-contraction must be exactly the same as the abbreviation of that pre-contraction in the accounts (including hooks and commas).
The MD/D code and accounts must be unique. If they are the same, the line will be overwritten by the last preconfiguration with the same code (the previous ones will not be imported).
Modifying pre-contraction
- Section Settings – Expenses – Pre-accounting.
- Click on and turn the use of pre-contraction off/on.
- Click on , edit and Save.
You can bulk edit the state of preconfigurations (active/inactive) by changing the "state" column in the import file and then importing again
Export of preconfiguration
- Settings section –
Expenses – Pre-booking
- Click
, select the file format and type
Export
.
Deleting a preconfiguration
- Section Settings – Expenses – Pre-accounting.
- Click on and select Delete Preconfiguration.
- Confirm with the Delete preconfirmation button.
Creating a cost centre
- Settings – Expenses – Cost centres.
Manual settings:
- Click on New cost centre.
- Fill in the name and abbreviation and Save.
Import list of resorts:
- Click Import resorts.
- Download and fill in the prepared sample file.
- Click Choose File, find the file on your computer and select Import.
The resort code must be unique. If the codes are the same, the line will be overwritten by the last centre with the same code (the previous ones will not be imported).
Cost centre modification
- Settings – Expenses – Cost centres.
- Click on and turn the use of the cost centre off/on.
- Click on , edit the name or abbreviation, and Save.
You can bulk edit the status of cost centres (active/inactive) by changing the "state" column in the import file and then importing again.
Deleting a cost centre
- Settings – Expenses – Cost centres.
- Click on and select Delete.
- Confirm with the Delete Centre button.
Cost centre export
- Section
Settings – Expenses – Cost centres
- Click on , select the file format and type
Export
.
Creating an accounting category
- Section
Settings – Expenses – Accounting categories
Manual settings - Click on
New accounting category.
- Fill in the name, code and, if necessary, attach a prefix and
Save
.Import a list of accounting categories
- Click on
Import categories
. - Download and fill in the prepared sample file.
- Click on
Select File
, find it on your computer and select
Import
.
Adjustment of accounting category
- Section
Settings – Expenses – Accounting categories
- Click
and turn off/on the use of categories. - Click
, edit everything you need and
Save.
Export accounting category
- Section
Settings – Expenses – Accounting categories
Click
, select the file format and type
Export
.
Deleting an accounting category
- Section
Settings – Expenses – Accounting categories
- Click on and select
Delete
. - Confirm with the button
Delete category.
When you decide to break down an expense into items, the specific abbreviation of the cost centre, pre-costing, project or VAT will not appear in the list of expenses in the personal statement, but a number in brackets, e.g. (2) which informs about the number of decayed items for which this data is entered.
Mandatory field settings
- Section Settings – Expenses – Required fields.
- Using the button button to turn off/on the obligation to fill in a specific expenditure.
If the user does not fill in the required fields, the application will not allow them to send the expense for further processing (approval or accounting closure).
Frequently asked questions about setting expenses
In addition to studying the relevant legislation, we recommend that you consider covering the following areas in your processes and directives when implementing the digitisation of accounting documents and their archiving. All information can be found in this article.
It will appear in the cash wallet of the current team card holder. When the team card is handed over to another employee, the cash wallet is not transferred – the amount remains with the person who made the ATM withdrawal.
- If is accented names do not appear correctly after importing, it means the file is formatted incorrectly. Sgo to to a new sample withoubor and use the Ctrl + C and Ctrl + V to copy the columns into a new file and do the import again. If problems persist, send the import file to
info@fidoo.com
for inspection.